PASSPort Public is intended for use as a transparency tool, NOT as a way to do business with the City. The date of when the data was last refreshed displays on the bottom right of this page. For further metrics and reporting, visit MOCS Reporting.
Disclaimer
PASSPort Public is intended for use as a transparency tool, NOT as a way to do business with the City.
PASSPort Public is a portal designed for data transparency.
The aim is to provide insight into the city procurement system.
The information here only represents a portion of total city
contracts as the data sourced within PASSPort (Procurement
Solutions and Strategic Sourcing Portal) has only been available
in the system since January 2020.
To learn more, visit the Data Info
page on this site.
Thank you for joining us in making the City’s procurement process more transparent!
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Number of Filed M/WBE Certified Vendors
The chart illustrates the cumulative number of filed vendors in PASSPort with at
least one M/WBE certification.
Corporate Structure
The chart categorizes all filed vendors by their 'Corporate Structure' listed
in PASSPort.
Number of Filed Vendors
The chart illustrates the cumulative number of vendors with a 'Filed' status in
PASSPort. Also includes newly filed vendors for each fiscal year.
Vendor Accounts vs. Filed Vendors
The current total number of vendors in ‘Filed’ status in PASSPort.
Filed means that the vendor completed all required disclosures and thus successfully enrolled in PASSPort.
The total number of Filed Vendors is compared to the number
of Vendor Accounts. Vendor Accounts meaning the total number of vendors who can log into PASSPort and work on
their vendor profile, disclosures, and respond to certain opportunities.
Number of Solicitations by Procurement Method
The chart depicts the number of solicitations in each phase of the process for all procurement methods, competitive and non-competitive.
Below is how each phase is defined, which are based on the solicitation status in PASSPort.
•Planning:The procurement has been begun, but the solicitation has not been released to vendors yet. Also called “Draft” or “In Progress” in PASSPort. • Solicitation: The solicitation has been released to vendors. Also called “RFx Released” in PASSPort. •Evaluation: The solicitation due date has elapsed, and no further responses are being accepted. Also called “Responses Received’ in PASSPort.
Award Method 72 (AM 72) is the MWBE Noncompetitive Small Purchase method. Request for Information (RFI) is a term shared by both the solicitation phase of the MWBE Noncompetitive Small Purchase method and with a non-procurement inquiry called a “Request for Information” which does not result in a contract award. A Request for Information is used by agencies to gather basic data they can take back and use in the development of a future procurement. It is not itself a procurement. The vast majority of RFIs are part of the MWBE noncompetitive method, which is a procurement method and does result in a contract award.
Vendors Responding to Opportunities Who Have Never Done Business With the City
The Chart illustrates the cumulative number of filed vendors, by fiscal year, who have
responded to a competitive solicitation while not having a contract with the City. This data includes
competitive solicitations (i.e., CSB, CSP, Competitive NA) and excludes non-competitive solicitations
(i.e., Procurement Method = Discretionary, Government to Government, Micropurchase, Required Source, M/WBE
Noncompetitive Small Purchase and Sole Source.)
Average Number of Responses per Solicitation
This chart compares the average number of responses to solicitations issued in PASSPort per Industry. This chart covers all solicitation types, from competitive methods such as RFPs and Bids to noncompetitive methods, such as RFIs for MWBE noncompetitive Small Purchases. The dataset is filtered to only include solicitations that are in the Evaluation phase (i.e. “Responses Received” in PASSPort). This means only those solicitations where the due date is passed, and no more responses are being accepted are included in this chart. Note the following abbreviations: Human Svcs. = Human/Client Services; Prof. Svcs.=Professional Services; Std. Svcs.=Standard Services; A/E=Architecture and Engineering; Constr.=Construction Related; IT=Information Technology Related.
Number of Registered Contracts by Month
All contracts represented above are in PASSPort.
The chart illustrates the total number of new base contracts registered each
month,
based on their 'Contract Registration Date' listed in PASSPort. Base contracts
include
FMS Contract Types of General Contract, Task order, Master Agreements, Master Service Agreements, and Revenue Contract.
Contract Actions
All contracts represented above are in PASSPort. For base contracts still
pending
registration, the chart displays the percentage pending agency tasks (i.e.,
Status = Draft,
In Progress, Pending ACCO Approval, Pending Registration Package Compilation)
and the percentage
pending oversight approval (i.e., Status = Pending Oversight Overall, Pending
Comptroller Approval).
Contracts by Fund
The chart above depicts the total encumbered amount across all City contracts in
PASSPort,
organized by the funding type (i.e., Expense, Capital, Mixed) of the accounting
lines used.
Procurement Actions Timeframes by Industry
This chart captures the volume and severity of retroactive contract registrations, as compared to the number of on-time registrations. Here, “retroactive” is being defined as the Contract Registration Date occurring after the Contract Start Date. The severity is indicated above based on the total number of days’ difference between the Contract Registration Date and the Contract Start Date. General Contracts, Task Orders, Master Agreements, Master Service Agreements, Revenue Contracts, and Renewals are included in this chart’s data; Amendments, and Change Orders are not included in the data.
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DISCLAIMER: The information presented on this page
is provided as a service to the public and for informational purposes only. It has been last updated as of
the Last Refreshed Date.
The Mayor's Office of Contract Services (MOCS) is a New York City oversight and service agency that is dedicated to optimizing existing operations, transforming processes to make it easier to do business with the City, and ensuring equity across the procurement system.
PASSPort is the City of New York’s end-to-end digital procurement platform that manages every stage of the procurement process from vendor enrollment, to the solicitation of goods and services, to contract registration and management.